Accounts Payable

DeLand, FL

Full Time

Entry Level

Position Summary:
The Accounts Payable Representative ensures the timely and accurate processing of vendor invoices and payments, supporting MBI’s financial operations. This role plays a critical part in maintaining positive vendor relationships and ensuring compliance with internal policies and external regulations.

Key Responsibilities:

Process and verify invoices for accuracy, proper approvals, and appropriate documentation.
Ensure timely payment of invoices, resolving any discrepancies with vendors or internal departments.
Maintain accurate and up-to-date records of accounts payable transactions in the accounting system.
Prepare and mail annual 1099 forms in compliance with IRS regulations, ensuring accuracy and timeliness.
Reconcile vendor statements and respond to inquiries regarding payment status or discrepancies.
Assist with monthly closing procedures by preparing and reviewing AP reports and accruals.
Collaborate with Purchasing and Receiving departments to match purchase orders and receipts with invoices.
Monitor aging reports to manage payment cycles and avoid late fees.
Prepare and process weekly check runs, ACH payments, wire transfers, and credit card payments.
Support audits by providing necessary documentation and account analysis.
Continuously seek process improvements and efficiencies in accounts payable procedures.

Qualifications:
Required:

High school diploma or equivalent
Proficient in Microsoft Excel
Strong knowledge of standard AP procedures and general accounting principles

Preferred:

Experience with ERP systems (e.g., Sage, NetSuite, QuickBooks Enterprise)
Familiarity with print production or direct mail industry a plus
Understanding of 1099 reporting and sales/use tax considerations

Core Competencies:

High level of accuracy and attention to detail
Strong organizational and time management skills
Excellent communication and problem-solving abilities
Ability to work independently and collaboratively within a team
Discretion in handling sensitive financial information

Work Environment:

This position is based in a professional office setting at MBI Direct Mail + Digital. The role involves frequent use of a computer and standard office equipment in a collaborative, fast-paced environment with tight deadlines. The Accounts Payable Representative will regularly interact with team members across departments, fostering a culture of accuracy, efficiency, and continuous improvement.

MBI is a drug-free workplace

MBI offers benefits that include

Employee Stock Option Plan (ESOP)
40 hours Paid Vacation after 90 days.
Available Health, Dental, Vision, and Life insurance.
401(k)
Paid Holidays
Monthly company wide lunches
Recognition awards

And more.

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Schedule:

8 hour shift 8am-5pm
Monday to Friday

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MBI Direct Mail, Inc.

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Accounts Payable

Work Environment:

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